Spoke Systems builds AI automation that handles the work, so you can run the business.

Book a free audit

What we build

One system.
Everything connected.

We map your workflows and wire the tools you already use into a single automated pipeline. No new software. No manual handoffs.

  • Booking confirmed — calendar fires, CRM updates, welcome email sent. All in under 60 seconds.
  • Contract signed — onboarding triggers, client workspace created, team notified automatically.
  • Invoice overdue — reminder sent, chaser scheduled, owner notified. Without anyone touching it.

hover to see the workflow

Built around your business. Not installed into it.

We start with understanding

Before anything is built, we spend time learning how your business actually works. The real version — not the org chart version. Where time goes, where things fall apart, what you have tried before.

The audit is the product

The AI Tools Audit is a structured 60-minute process that maps your workflows and identifies exactly where automation will make a difference. You get a written report. No obligation.

Then we build it specifically for you

No templates dropped in and left running. Every system is designed for your operation — your clients, your processes, your team. That is what bespoke means here.

Where is your time actually going?

These are the processes we see eating into businesses like yours.

  • Chasing invoice approvals by email
  • Manually sending booking confirmations and reminders
  • Copying client information between systems
  • Following up on unsigned documents
  • Logging meeting notes and actions by hand
  • Onboarding new clients with the same paperwork every time
  • Pulling together end-of-week reports from multiple places

What changes when the system runs itself.

Before After
Booking confirmations sent manually, sometimes late
Confirmations go out in under 60 seconds, automatically
Client onboarding takes 2–3 hours of admin
Onboarding triggers automatically from a signed contract
Invoice chasing handled by a person, every time
Payment reminders sent and logged without anyone touching them
End of week report built by hand from four different places
Report generated and sent automatically every Friday at 5pm

The tools your business already uses.

We work with the platforms you run on — no ripping and replacing. If it has an API, we can connect it.

Make
Automation flows
Zapier
No-code triggers
Google Workspace
Docs, Sheets, Gmail
Notion
Databases & wikis
HubSpot
CRM & pipelines
Slack
Notifications & alerts
Airtable
Structured data
Microsoft 365
Outlook & Teams
Calendly
Booking triggers
Xero
Invoicing & finance
Claude AI
Reasoning & drafts
Stripe
Payments & billing

Don't see your tool? If it has an API, we can connect it.

A clear process. No surprises.

1

The conversation

A free discovery call to understand your business and where the pressure is. No pitch. Just questions.

2

The audit

A structured 60-minute session mapping your workflows. You receive a written AI Opportunities Report within a few days.

3

The build

We design and build your automation system from scratch, specifically for how your business operates.

4

Handover and training

You and your team are shown exactly how it works. We stay available as it beds in.

Built by someone who has run a business.

Before this I ran Green Bike Food, a corporate catering company, for four and a half years. I know what it costs when admin piles up, when the process that used to work stops scaling, and when you are too deep in the operation to see where the time is actually going. That experience is why I work the way I do. Every system I build starts with understanding your business — the real version, not the version on an org chart.

Jack Boitier with a Green Bike Food delivery bike

Start with a free audit.

A 60-minute structured session to map your workflows and identify where automation will make a difference. You get a written report. No obligation, no pitch.

Book your free audit spokesystems.co.uk